You can get a wage and income transcript, containing the Federal tax information your employer reported to the Social Security Administration (SSA), by visiting our Get Transcript page. Check the box for Form W-2, specify which tax year(s) you need, and mail or fax the completed form.

Can my employer give me another copy of my W-2?

Though your employer must give you a duplicate W-2 within a reasonable time, the IRS does allow your employer to charge for the duplicate copies. There is not a specific dollar amount limit; instead the IRS just says the employer can charge a “nominal” amount.

Can W-2 be emailed?

According to the Internal Revenue Service (IRS) Publication 15-A, employees must consent (either electronically or by paper document) to receive their W-2 electronically. An employer may not send a Form W-2 electronically to any employee who does not consent or who has revoked consent previously provided.

What is the W-2 consent form?

[Company Name] is required by the Internal Revenue Service (IRS) to provide each employee with a W-2 Form that states the employee’s compensation and tax withholding amounts for the calendar year on or before January 31st of the following year.

What can I do if I lost my W-2?

If you can’t get your Form W-2 from your employer and you previously attached it to your paper tax return, you can order a copy of the entire return from the IRS for a fee. Complete and mail Form 4506, Request for Copy of Tax Return along with the required fee.

Where can I get a copy of the W-2 form?

Copy A of the form is printed on special paper. You must use the official forms. You can get the official W-2 forms from a copy shop, some tax software programs (look for the small business version), or your tax preparer. How Do I File W-2 Forms with Social Security? You can file W-2 forms in two ways: By mail.

How big is the SSA form W-2 Copy a?

Employers filing Forms W-2 (Copy A) with the SSA on paper also must file a Form W-3. Form W-3 must be the same width (7.50 inches) as the Form W-2. One Form W-3 is printed on a standard size, 8.5 x 11-inch page. Two official Forms W-2 (Copy A) are contained on a single 8.5 x 11-inch page (exclusive of any snap-stubs).

What are the parts of the W-2 form?

Parts of the W-2 Form. A W-2 form is a multipart form: Copy A goes to the Social Security Administration. Copy A is usually printed on a spacial laser-scannable red form. If you are filing a paper copy, you must use only the paper provided by the SSA. Copy 1 is for the city, state, or locality.

How does the IRS work with a W-2?

Similarly, the IRS will match the reported payment amounts with your employer’s corporate tax return for accuracy. But most importantly, since the IRS receives a copy of your W-2, it already knows whether you owe tax and may contact you if you fail to file a tax return.